Of course I guess it's possible to formulate a program to automate the process even more, and perhaps even more applicable if one is not using Outlook or Word? I've only done mail merge with the above. If one is using Excel for the database, Word as the word processor, and Outlook as the email vehicle, then one need not do any VBA programming. So forget the word, "script" and in its place simply use the word "message" Personally, I have never, ever seen "script" used in place of macro. If someone would let me know which is most appropriate, I'd be happy to help. This is my first post on here and have no clue if I can attach my instructions or copy and past them in a reply. The actual mail merge itself only takes a few seconds to complete. The time involved is setting up the data and getting your script written the way you want. I have been able to send out hundreds of emails in several seconds, about 30 seconds for 250 emails. Then you proceed to mail merge in Word and "connect" to your Excel file that has your specific information. In Excel you'll create a database with the variable you want in your email, e.g., personame and departmentname, along with the email address. What you are doing is making "placeholders" in your verbiage, to hold the associated information that is located in Excel. I also highlight in red so I can easily identify it both in the script and when emails are answsered, e.g., Dear : you are receiving this email because your department has been selected to. Every place you want a "variable" - e.g., a person's name, possibly their age, what department they work in, whatever, enclose that "variable name in brackets for ease of identification and location in your script. To paraphrase - generate the script/verbiage/note you want to send in an email in Word. I say "most likely" because it is somewhat simple if you have Microsoft Office for Excel and Word! I have a set of instructions I wrote up at work I could forward to you IFF (if and only if) you have Word 2007 and Excel 2007, or possibly later. Follow Dave on Twitter.I agree with "macropod," there is, most likely, no need to write a VBA program. Click Print to print your letters or Edit individual letters to further personalize some or all of the letters.Preview your letter and click Next: Complete the merge.Write a short letter and click Next: Preview your letters. Note that the address block and greeting line are surrounded by chevrons (« »).In the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-down arrows and selecting the options of your choice, and then click OK. Press Enter on your keyboard and click Greeting line.Clicking Match Fields opens up the Match Fields dialog box, in which you can associate the fields from your list with the fields required by the wizard. Note that you can use Match Fields to correct any problems.In the Insert Address Block dialog box, check or uncheck boxes and select options on the left until the address appears the way you want it to.Click Address block to add the recipients' addresses at the top of the document.Write the letter and add custom fields. Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit the list and select or unselect records.Note that now that a list has been created, the Mail Merge Wizard reverts to Use an existing list and you have the option to edit the recipient list.Create a list by adding data in the New Address List dialog box and clicking OK.In this demo we will create a new list, so select Type a new list and then click Create. After you choose it, the Mail Merge Wizard reverts to Use the current document. Note that selecting Start from existing document (which we are not doing in this demo) changes the view and gives you the option to choose your document.Select Use the current document and then click Next: Select recipients. In this demo we will use the current (blank) document. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge. This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016. Mail merge is also used to create envelopes or labels in bulk. Using Mail Merge, you can easily customize form letters for individual recipients. Mail Merge is most often used to print or email form letters to multiple recipients. How to Use Mail Merge in Microsoft Word See Microsoft Word: Tips and Tricks for similar articles.
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